NOTICE TO BIDDERS
CONTRACTOR PREQUALIFICATION FOR:
COMMUNITY CORRECTIONS RE-ENTRY RESOURCE CENTER PROJECT
Notice is hereby given that the County of Humboldt (COUNTY) has determined that all bidders on the Community Corrections Re-Entry Resource Project (Project #170223) to be undertaken by the COUNTY must be pre-qualified prior to submitting a bid on that project. The current estimate for the Project is approximately $20,000,000. No bid will be accepted from a Contractor that has failed to comply with the requirements of this NOTICE TO BIDDERS.
Copies of the Contractor Prequalification Packet for the Community Corrections Re-Entry Resource Project, #170223 are available for download from the County’s website at: https://humboldtgov.org/Bids.aspx. Contractors are responsible for monitoring this website for addendums to the Prequalification Package and answers to timely submitted questions. The Prequalification Package may also be seen at Humboldt County Department of Public Works, 1106 Second Street, Eureka, California. The COUNTY makes no guarantees and assumes no responsibility for information obtained from and errors that may exist in copies of the Prequalification Package retrieved from any other source.
Contractors shall possess a California Class B license to bid as the Prime Contractor on this project. It is mandatory that all Contractors who intend to submit a bid, fully complete the Application for Prequalification (included in this Prequalification Packet), provide all materials requested therein, and be approved by the County of Humboldt to be on the final pre-qualified bidders list. No bid will be accepted from a Contractor that has failed to comply with these requirements. If two or more business entities submit a bid as part of a Joint Venture or expect to submit a bid as part of a Joint Venture, each entity within the Joint Venture must be separately qualified to bid. The last date to submit a fully completed questionnaire is 5:00 p.m. on August 5th, 2021 (8/5/21). Contractors are encouraged to submit their completed Application for Prequalification as soon as possible to allow the COUNTY, at their sole discretion, to notify Contractors of omissions of information to be remedied, and notify Contractors of their pre-qualification status in advance of the bid advertisement for this project.
Answers to questions contained in the attached questionnaire, information about current bonding capacity, notarized statement from surety, and the most recent reviewed or audited financial statements, with accompanying notes and supplemental information, are required. The COUNTY will use these documents as the basis of rating Contractors in respect to the size and scope of contracts upon which each Contractor is qualified to bid. The COUNTY reserves the right to check other sources available. The County of Humboldt’s decision will be based on objective evaluation criteria.
The COUNTY reserves the right to adjust, increase, limit, suspend or rescind the pre-qualification rating based on subsequently learned information. Contractors whose rating changes sufficient to disqualify them will be notified and given an opportunity for a hearing consistent with the hearing procedures described below for appealing a pre-qualification rating.
While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the County of Humboldt in determining bidder responsibility prior to bid and to aid the COUNTY in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any pre-qualification rating, will preclude the COUNTY from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.
One original and 3 copies of the Application for Prequalification shall be submitted to the address below. Digital copies and electronic submissions via email will not be accepted. The pre-qualification applications should be submitted under seal and marked “CONFIDENTIAL: PREQUALIFICATION SUBMITTAL PACKAGE FOR PROJECT #170223 – TIME SENSITIVE” to:
Humboldt County Department of Public Works
Attn: Thomas K. Mattson, Director
1106 Second Street
Eureka, CA 95501
The pre-qualification applications (questionnaire answers and financial statements) submitted by Contractors are not public records and are not open to public inspection or public review. All information provided will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purpose of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of contractors applying for pre-qualification status shall be public records subject to disclosure, and the first page of the questionnaire will be used for that purpose.
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, it is the Contractor’s responsibility to immediately notify the COUNTY and provide updated accurate information in writing, under penalty of perjury. Any information that is determined to be incorrect will lead to disqualification of Contractor before or after bidding.
The COUNTY reserves the right to waive minor irregularities and incidental omissions in the information contained in the pre-qualification application submitted. The COUNTY also reserves the right to make all final determinations, and to determine at any time that the pre-qualification procedures will not necessarily be applied to future public works projects.
Contractors may submit completed Applications for Prequalification via mail or delivery service during regular working hours on any day that the offices of the Humboldt County Department of Public Works is open, to the address above. Contractors who submit a complete Application for Prequalification will be notified of their qualification status no later than ten (10) calendar days after receipt by the COUNTY.
The COUNTY may refuse to grant pre-qualification where the requested information and materials are not provided, or not provided by 5:00 p.m. on August 5th, 2021 (8/5/21). There is no appeal from a refusal for an incomplete or late application, but re-application for a later project will be permitted. The closing time for bids or the acceptance of bids will not be changed in order to accommodate supplementation of incomplete submissions, or late submissions.
Where a timely and completed application results in a rating below that necessary to pre-qualify, an appeal can be made. An appeal is begun by the Contractor delivering notice to the County of Humboldt of its appeal of the decision with respect to its pre-qualification rating, no later than 5:00 pm on the fifth calendar day following the day on which the notice of prequalification determination. Without a timely appeal, the Contractor waives any and all rights to challenge the decision of the County of Humboldt, whether by administrative process, judicial process or any other legal process or proceeding.
Upon notice of disqualification, the Contractor will be notified of the basis for the prospective bidder’s disqualification and provided with any supporting evidence that has been received from others or adduced as a result of an investigation by the COUNTY. If the Contractor gives the required notice of appeal and requests a hearing, the hearing shall be conducted so that it is concluded no later than ten (10) calendar days after the COUNTY’s receipt of the notice of appeal, and no later than five (5) business days prior to the last date for the receipt of bids on the project. The hearing shall be an informal process conducted by a panel to whom the County has delegated responsibility to hear such appeals (the “Appeals Panel”). The Director of Public Works shall appoint, prior to commencing the prequalification process, three or more public employees, who have expertise regarding projects similar to this project, to serve as the Appeals Panel. The Contractor will be given the opportunity to present information and present reasons in opposition to the rating. Within two (2) business days after the conclusion of the hearing, and barring any external unforeseen conditions, the Appeals Panel will render its decision. It is the intention of the COUNTY that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.
Note: A contractor may be found not pre-qualified for bidding on a specific public works contract to be let by the COUNTY, or on all contracts to be let by the COUNTY until the contractor meets the COUNTY’s requirements. In addition, a contractor may be found not pre-qualified for either:
- Omission of requested information or
- Falsification of information
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NOTICE: To contractors who are using subcontractors for this job, please be advised that the COUNTY may require, as to subcontractors, one of the following:
The qualification of subcontractors in the following crafts or trades, following acceptance of your bid, but before the award is made:
Pre-qualification of all subcontractors.
X Pre-qualification of subcontractors in certain crafts.
Post-bid qualification review.