Rules for Library Meeting Rooms

Availability

When not in use by the library, library meeting space is available to non-profit civic, educational and cultural groups or organizations.

Normal Library Operation

Activities and programs by groups in the meeting rooms shall be conducted in a manner which will not interfere with normal library operation.

Public Use

All meetings must be free and open to the public.

Library meeting rooms are not available for sectarian religious meetings, purely social purposes, commercial purposes or for the benefit of private individuals. 

If used for a political meeting, both sides of a political race or issue must be presented. 

Publicity - Required Statements for Events in Library Meeting Rooms

The publicity must state whether the meeting site is accessible to people with disabilities.

Groups not associated with the Library are required to state clearly in press releases and other publicity that the meeting is not Library-sponsored and that the presence of the group in the Library meeting rooms does not constitute endorsement by the Library.

Additional Rules

Set-Up and Clean-Up

The group using the room will be responsible for its set-up and clean-up.  Failure to clean up the room satisfactorily can result in cancellation of any future use of the rooms by that group.

No Smoking

Smoking in any part of the library is prohibited.

No Alcohol

No alcohol is to be consumed on the library premises.

Damage or Loss

The library is not responsible for loss or damage to individual or group property before, during, or after the meeting. The library cannot supply supervision over exhibits or group displays.

Maximum Occupancy

The number of persons present at one time may not exceed the capacity of the room as stated in the meeting room sign.

Supervision

Children’s and young people’s groups must be adequately supervised by responsible adults at all times.

Permission to Use a Meeting Room

Permission to use a meeting room is not transferable from one organization to another. If the individual in charge of an approved meeting should be other than the individual signing the application, the person signing the application will be held responsible for the proper use of the room.

Written Permit for Room Reservation

Permission to use the meeting room shall be evidenced by a written permit signed by the Departmental Secretary and showing the name of the organization granted such permit, and the date and times when the use of the Library by such organizations is permitted.

Permission is Revocable

Any permission granted for use of the meeting room may be canceled or rejected by the County Library when necessary for the protection of County property, the preservation of order, or other sufficient reason.